Sometimes, things can happen that significantly affect our ability to continue doing what we usually do, including university.
When that happens and you're unable to finish a deadline or do an exam on time to your best ability, you may be able to apply for extenuating circumstances (ECs).
To be considered, an extenuating circumstance has to be:
- Something significant that affects your ability to complete work or perform in an examination;
- And beyond your control.
Don't wait until your deadline or examination date comes, or when marks are revealed —
apply for extenuating circumstances as soon as the problem arises.
You can apply for extenuating circumstances through eVision.
What is considered extenuating circumstances?
What's usually considered to be acceptable ECs:
- Acute illness or injury on the day of or during a 'live' assessment, such as an exam, performance or presentation.
- Extended illness or injury which lasts for more than 5 days that is serious enough to stop you from studying, writing, or revising.
- Death or serious illness of a close relative or family friend.
- Significant domestic and/or personal problems.
- Court attendance.
- Jury service, where deferral has been refused by the Court.
- Unforeseen represenation of County or Country at a sport or other prestigious/significant event.
- Unforeseen major transportation difficulties.
- Victim of, or witness to, criminal activity.
What isn't considered to be acceptable ECs:
- Minor illnesses, such as coughs, colds, or short lived viruses.
- Mistaking the date/time of an examination or coursework deadline.
- General pressure or stress of academic work, such as the close proximity of multiple deadlines.
- Employment commitments.
- Failure of alarm systems on the morning on an examination.
- Foreseeable, planned, or minor travel difficulties.
- Personal computer/other IT device failure — you must take adequate precautions against this, such as backing up files.
- Inadequate time to access IT equipment/printing facilities.
- Non-compatibility of IT equipment with the University's IT equipment — you should plan and check for compatibility.
- Lack of a laptop/device of the required specification where necessary for an assessment.
- Religious observances — such events are not unforeseen and should be discussed with your Department in advance.
- Sports activities.
This list is not meant to be exhaustive, and is instead meant to act as a guide to the types of ECs typically accepted and denied.