EC's Quiz 2019 - Answers!

 

 

1. What is the purpose of Extenuating Circumstances (ECs)?

  1. ECs are an official way for students to notify their department that unforeseen circumstances have had an impact on their academic ability and performance.
  • CORRECT! Although there are deadlines, a student would need to submit ECs within 5 working days of the impacted deadline.

 

  1. ECs are an official way for students to notify their department that they are not happy with a grade they received.
  • WRONG! Students are not able to submit ECs purely on the basis they are not happy with the grade, this is going against Academic Judgment.

 

  1. ECs are an official way for students to seek an extension to an assessment deadline/examination.
  • WRONG! An extension request is a different process. A student can seek an extension without submitting formal ECs.

 

 

2. How would you submit a request for Extenuating Circumstances (ECs)?

 

  1. Students’ can submit ECs by notifying their Taught Programmes Office (TPO) in writing.
  • WRONG! Although it is good practice for students’’ to notify their TPO, this is not considered a formal ECs and students’ will still need to complete the ECs evision task.

 

  1. Students’ can submit ECs by notifying their Personal Tutor or Module Leader.
  • WRONG! Although it is good practice for students’’ to notify their Personal Tutor or Module Leader, this is not considered a formal ECs and students’ will still need to complete the ECs evision task.

 

  1. Students’ can submit ECs by applying on Evision.
  • CORRECT! There is a very useful video that explains how to do this:
  •  

 

 

 

?3. Which of these statements are true? (One correct answer)

 

  1. Students’ can apply for an extension on the day of the coursework deadline.
  • WRONG! Students’ must apply for an extension 48 hours before the assessment deadline.

 

  1. Students’ can apply for ECs on the day of the coursework deadline.
  • CORRECT! Students’ can apply for ECs up to 5 working days after the deadline.

 

  1. Students’ can apply for an extension and if this is rejected, students’ can then submit ECs for the same piece of work.
  • WRONG! Students’ cannot go on to apply for ECS if their extension request was refused with regards to the same coursework/assessment.

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Extenuating Circumstances (ECs) or Extension Request?

 

4. “I have submitted my coursework 4 working days after the deadline”.

Extension or ECs

 

5. “I was unwell for a couple of days a week before my deadline”

Extension or ECs
 

6. “My issue is ongoing and serious and I do not know when I can submit the work”.

Extension or ECs

 

5. If you failed to submit the ECs form 5 days after the deadline/exam, what other options do you have? (Two correct answers)

A. CORRECT! Submit ECs after the 5 day deadline but the student must provide a very good reason for the delay.

B. Submit ECs anyway as the students’ department will look into why they were late.

  • Departments stick strictly to the 5 working days rule and have no obligation to look into the lateness. Departments do not have to consider a submission if a reason for lateness is not provided.

C.  Seek and extension instead.

  • An extension can only be sought 48 hours BEFORE the deadline.

D.  CORRECT! Once the Board of Examiners have met to make their decision and confirmed the students’ results, the student can submit an academic appeal on the basis of ECs.

 

 

6. Will the department check the authenticity of evidence submitted with ECs and extension submissions? (One correct answer)

A. No. The department does not have time to check whether evidence is authentic.

B. No. The department give students the benefit of doubt with evidence that is submitted.

C. CORRECT! Yes. Departments routinely check that evidence submitted is authentic.

 

 

7. What options does a student have if they are briefly ill (under 5 working days) and missed an assessment or a deadline, but they have no medical evidence? (One correct answer)

A. Self-Certification can be used for illnesses under 7 days.

B. There is nothing that can be done without evidence form the Doctor.

C.  Pay for someone to supply a fake Doctors note.

D.  Seek an extension to the deadline instead of submitting formal ECs.

 

8. What options does a student have if they are briefly ill (under 5 working days) and missed an assessment or a deadline, but they have no medical evidence?

A. CORRECT! Self-Certification can be used for illnesses under 7 days.

B. There is nothing that can be done without evidence form the Doctor.

- WRONG! If the circumstances are based on an illness that has lasted for up to 5 days, students’ do not need to submit a medical certificate/doctors note.

C.  Pay for someone to supply a fake Doctors note.

- WRONG! Doing this can result in expulsion from the University.

D.  Seek an extension to the deadline instead of submitting formal ECs.

- WRONG! Extension requests need to be submitted 48 hours before the impacted deadline.

 

 

9. If a student has ECs accepted but is not happy with the ECs Panel decision. What options does the student have? (One correct answer)

  1. None. Once a decision has been made, this is the final decision.
  • WRONG! If ECs are accepted then the department agree that the circumstances raised are likely to have impacted the student. This puts the student in a good position to negotiate (within the regulations).

 

  1. The student can submit further ECs.
  • WRONG! If ECs were accepted there is no need for the student to submit further ECs for the same assessment.

 

  1. The student can informally discuss the outcome with their department and explain what outcome they would like to see if the department could amend their decision.

 

  • CORRECT! If ECs are accepted then the department agree that the circumstances raised are likely to have impacted the student. This puts the student in a good position to negotiate (within the regulations).

 

10. If a student attends an examination late because they could not find the room or had travel problems, can they submit ECs? (One correct answer)

  1. Yes. These circumstances were beyond their control.
  • WRONG! Students are expected to prepare for exams by ensuring they know where to go and ensuring they allow plenty of time to get to the examination (taking into consideration possible delays).

 

  1. No. The University has a ‘late means late’ policy.
  • CORRECT! Students are expected to prepare for exams by ensuring they know where to go and ensuring they allow plenty of time to get to the examination (taking into consideration possible unexpected delays).

 

 

11. If a student has technical issues when submitting coursework can they submit ECs? (One correct answer)

  1. Yes. These circumstances were beyond their control.
  • WRONG!

 

  1. No. The University does not consider technical issues to be acceptable ECS.
  • CORRECT! Students are expected to have work finalised well in advance of a deadline just in case they encounter any issues with submission.