How to Arrange an External Speaker for an Event

Here is how to invite an external speaker

Step 1. Risk Assessment

• Must be completed before inviting any speaker.

• Based on the outcome:

  • Low Risk → You can proceed with booking.

  • Medium/High Risk → You must submit an online form at least 10 working days in advance.
     

Step 2. Approval

• Final decision is made by the Chief Governance Officer (or their nominee).
   

Step 3. Changes to the Event

• All changes must be reported in advance.

• Late changes may result in cancellation.
   

 Considerations for Approval

Approval may be affected by the following factors:

• Risk of unlawful speech, discrimination, or violence.

• Health & safety or campus security concerns.

• Speaker’s history of violating free speech policies.

• Cost or feasibility of necessary risk mitigations.
   

 Scope & Responsibility

• Applies to all events held on campus by:

  • Staff

  • Students

  • Societies

  • The Union

  • Third parties

• Every event must be sponsored by a current student or staff member.