how to report an Accident or Near Miss

1) First/emergency actions

• If someone is seriously injured or life-threatened, call emergency services (999) first, followed by University security (01895 255 786).

• Prioritise safety: move people only if necessary, give first aid, contact on-site first aider.

• Preserve the scene/evidence if safe to do so (don’t move damaged equipment unless needed).

2) Open reporting form

1. Go to brunelstudents.com/accident.

2. You’ll be redirected to Brunel University’s Health & Safety reporting page.

3. Pick the correct form:

   • Accident Report - Use this if the incident caused injury, illness or accidental damage (e.g., injuries, gas leak, spill, loss of power, damaged equipment/infrastructure).

   • Near Miss Report - Use this if nothing was harmed but the event could have caused injury or damage (a close call, unsafe condition).

3) complete form

• The form can be submitted by any student, but we recommend that one of the club/society's compulsory committee members (Chair, Secretary & Treasurer) submit it. 

• Provide clear, factual answers - do not speculate. Use dates/times and names where known. Typical information to include:

  • Date, time & exact location of the incident.

  • Which club/society and whether it was an official club/society activity.

  • Names and contact details of people involved (and any witnesses).

  • Description of what happened - step-by-step, factual.

  • Injuries or damage sustained (describe body parts, severity, treatment given).

  • Immediate actions taken (first aid, ambulance called, equipment isolated).

  • Photos or documents (attach if the form allows).

  • Any unsafe conditions or equipment involved (make/model/serial if relevant).

  • Suggested corrective actions or anything you think will prevent recurrence.

• When finished, click Place Request to submit this report.

4) After you submit

• A ticket is created on the Brunel Assist portal and you will receive an email confirmation. Keep that email as it contains the ticket reference number.

• The University will pass reports about club/society activity to the Union for our reference and follow-up where necessary.

• Do not assume that the Union has seen your report, so please also email student.activities@brunel.ac.uk with a description of what happened and the Brunel Assist ticket number so that the Union can act faster if needed.

5) What to expect next

• The University Health & Safety team will triage and investigate as appropriate and will contact the person who submitted the report if they need more information.

• The Student Activities team will liaise with the University and may contact the club/society about follow-up, support or corrective actions.