How to Arrange Catering for an Event or Activity

Planning an Event with Food? Here's What You Need to Know

To ensure everything runs smoothly and complies with health and safety regulations, you must notify us at least 25 days before your event via booking form, if food is involved.
 

Step 1. Inform Us Early:

• Deadline: At least 25 days before your event.

• This allows time for approvals, coordination, and safety checks.

Step 2. Coordination with Chartwells (Our Official Catering Partner)

• We will first check if Chartwells can provide the food.

• If they can, you must use them.

Step 3. Using an External Food Provider (Only if Chartwells Can’t)

• You may be allowed to use an external provider only if Chartwells is unavailable.

• All food must be:

  • Pre-packaged

  • Clearly labelled with:

    • Ingredients

    • Allergen information

Step 4. Cooking Food for the Event

If you or your group plan to cook food yourselves:

• You must hold a Level 2 Food Hygiene Certificate.

• You must provide a full list of ingredients and allergens.