How to Book Sports Facilities?

How to Book Sports Facilities?

• If your club or society wants to use any Brunel sports facility (e.g. indoor, pitches, sports halls) for an event, follow the process below:
   
• Step-by-Step Booking Process
   
• 1. Complete the Event Form
  • Head to the Brunel Students Activities Resources page:
    https://brunelstudents.com/activities/resources/
  • Complete the Event Form
  • This includes details like:
    • Date and time of the event
    • Description of event
    • Expected number of attendees
    • Any equipment or facility needs
    • A Risk Assessment should be completed in conjunction with the event form and attached
       
• 2. Submit the Form in Advance
  • The form must be submitted at least 6 weeks in advance of your intended date.
  • This gives time for review, logistics, and scheduling with Brunel Sport.
  • Late forms may result in delays or rejection of your booking.
     
• 3. Coordination by the Sports Development Coordinator
  • Once submitted, the Sports Development Coordinator will:
    • Review the form
    • Contact the relevant team at Brunel Sport on your behalf
    • Include (CC) the person who submitted the form in all communications to keep you informed of progress or any changes
       
• Important Notes
  • Do not contact Brunel Sport directly. All bookings must go through the Student Activities team to ensure proper tracking, support, and Union approval.
  • Large-scale events (e.g. tournaments, invitationals, multi-society events) may require additional steps such as a risk assessment, security approval, or Union oversight. Plan early!
  • If you are unsure about which facility is right for your event or have any accessibility/equipment needs, you can reach out to the Sports Development Coordinator before submitting the form for advice.